Back Office Assistant

Back Office Assistant at JOBDHA Curated — Research Report

Introduction

The Back Office Assistant role at JOBDHA Curated is a critical entry point for aspiring professionals in Surat, India, offering hands-on experience in operational efficiency and business support. This internship or job opportunity, available for the upcoming season, provides a unique platform to learn how curated brand services operate behind the scenes while building a strong professional foundation.

Securing this position can significantly accelerate your career by exposing you to real-world workflows, client coordination, and data management within a dynamic startup environment. Whether you are a student or a early-career professional, this role serves as a strategic stepping stone toward full-time opportunities in operations, logistics, or brand management.

Overview of JOBDHA Curated

JOBDHA Curated is a specialized brand consultancy and operational support firm that connects emerging brands with curated market opportunities in India. The company focuses on brand curation, helping businesses refine their positioning, manage back-end operations, and scale efficiently in competitive markets.

Positioned in the growing startup and brand services niche, JOBDHA Curated competes with firms like BrandFolio, Wazoo, and local Surat-based operational consultancies. Its unique value lies in combining strategic branding with practical back-office execution, making it a preferred partner for rising brands in textiles, fashion, and lifestyle sectors.

The company offers services including inventory management, vendor coordination, documentation, and client communication support. With a strong presence in Surat—a hub for textiles and manufacturing—JOBDHA Curated has grown rapidly by addressing the operational gaps many small brands face.

Employees describe the culture as collaborative, fast-paced, and learning-oriented, with a flat hierarchy that encourages initiative. The work environment is professional yet informal, fostering open communication and mentorship. People want to work here because of the direct impact they can make on brand growth and the opportunity to gain diverse operational skills early in their careers.

Back Office Assistant Role

Role Overview

As a Back Office Assistant, you will manage day-to-day operational tasks that ensure smooth business execution for JOBDHA Curated’s client brands. Your work directly impacts client satisfaction, data accuracy, and internal efficiency, making you a vital link between strategy and execution.

Detailed Responsibilities

Your core tasks will include:

• Maintaining and updating client databases and inventory records
• Preparing and processing invoices, bills, and payment documentation
• Coordinating with vendors and suppliers for timely deliveries
• Drafting and sending client communication emails and reports
• Organizing digital and physical files for audit and compliance purposes
• Supporting the team with data entry, spreadsheet management, and basic analytics

Day-to-Day Workflow

A typical day starts with reviewing pending tasks from the previous day and checking email for urgent client requests. You’ll spend the morning updating databases, processing invoices, and coordinating with vendors. Afternoon hours often involve drafting reports, attending brief team syncs, and preparing documentation for upcoming client meetings. The day ends with verifying task completion and updating the team on progress.

Tools and Technologies

You will primarily use Microsoft Excel and Google Sheets for data management, along with Google Workspace for email and document collaboration. JOBDHA Curated may also use basic CRM tools like Zoho or custom dashboards for tracking client interactions. Familiarity with PDF editors and cloud storage platforms like Google Drive is essential.

Skills and Requirements

Technical Skills

Proficiency in Excel (including formulas, pivot tables, and data validation) is non-negotiable. You should also be comfortable with email management, basic accounting documentation, and digital file organization. Knowledge of inventory tracking systems or CRM platforms is a strong advantage.

Soft Skills

Recruiters prioritize communication clarity, attention to detail, and problem-solving agility. You must be able to handle multiple tasks without losing accuracy, communicate professionally with clients and vendors, and adapt quickly to changing priorities in a fast-moving environment.

Experience Expectations

JOBDHA Curated targets motivated candidates currently in their junior or senior year of undergraduate programs in business, commerce, or management. No graduate degree is required. They value curiosity and initiative over perfection, so even small projects, internships, or academic case studies related to operations or data management can strengthen your application.

Salary and Benefits

For the upcoming season, the stipend for a Back Office Assistant at JOBDHA Curated typically ranges between ₹8,000 to ₹15,000 per month, depending on experience and performance. Full-time employees may earn ₹18,000 to ₹25,000 per month annually, aligned with Surat’s operational job market.

Perks include a hybrid work model (2–3 days onsite in Surat), access to internal training modules, and potential full-time conversion after the internship. The company also offers a supportive learning environment with mentorship from senior operations staff.

JOBDHA Curated Hiring Process

Step-by-Step Hiring Stages

The hiring process follows five clear stages:

1. Application: Submit your resume and a brief statement of interest via their official portal or email.
2. Screening: HR reviews your profile for key skills like Excel proficiency and communication clarity.
3. Assignment: Complete a short practical task (e.g., data entry, invoice formatting, or email drafting).
4. Interviews: One or two rounds with the operations team, focusing on situational questions and role fit.
5. Offer: Successful candidates receive a formal internship or job offer with start date details.

Application Timeline

Applications for the upcoming season typically open in late August to early September, with the full process lasting 2–3 weeks. Early applicants often receive faster responses, so submitting before the deadline is advisable.

Screening Methods

JOBDHA Curated uses an ATS-friendly resume format, prioritizing keywords like “Excel,” “data management,” “vendor coordination,” and “client communication.” A clean, error-free resume with clear section headings is critical. Portfolio or project samples related to operations or data are highly valued.

Interview Preparation

Example Interview Questions

Common questions for this role include:

• “How do you ensure accuracy when managing large datasets in Excel?”
• “Describe a time you handled a difficult vendor or client communication.”
• “What steps do you take when you notice a discrepancy in an invoice?”
• “How would you prioritize tasks if multiple urgent requests came in at the same time?”

How to Answer

Use the STAR method (Situation, Task, Action, Result) to structure your responses. Be specific about the tools you used, the problem you solved, and the outcome you achieved. For example, when discussing Excel accuracy, mention using data validation rules or pivot tables to prevent errors.

What Recruiters Evaluate

Recruiters assess practical skill application, communication professionalism, and adaptability. They look for candidates who can handle pressure, show initiative, and demonstrate a genuine interest in operational excellence. Confidence without overstatement is key.

How to Get Selected

Practical Tips

To increase your chances:

• Highlight Excel proficiency with specific examples (e.g., “Built a dynamic inventory tracker using pivot tables”)
• Include any operations-related projects or internships in your resume
• Write a tailored cover note explaining why you’re interested in JOBDHA Curated’s brand curation model
• Practice real-world scenarios like invoice correction or vendor email drafting before the assignment

Common Mistakes to Avoid

Candidates often get rejected due to:

• Generic resumes that don’t mention specific tools or tasks
• Poor communication in emails or interviews (e.g., informal tone, unclear phrasing)
• Incomplete assignment submissions or missing required formats
• Lack of research about JOBDHA Curated’s services and client base

How to Stand Out

To differentiate yourself:

• Create a mini portfolio showing sample Excel dashboards, invoice templates, or communication drafts
• Network with current employees via LinkedIn to understand team dynamics
• Submit a personalized application that references a specific JOBDHA Curated client or service
• Demonstrate curiosity by asking thoughtful questions about their operational challenges during the interview

Final Thoughts

The Back Office Assistant role at JOBDHA Curated is more than just an internship—it’s a launchpad for building a career in operations, brand management, or startup support. With the right preparation, a focused application, and a willingness to learn, you can secure this opportunity and gain invaluable experience in Surat’s growing business ecosystem.

Take action now: refine your resume, practice your Excel skills, and apply early for the upcoming season. Your future in operations starts here.

Frequently Asked Questions

Q: What is the salary for Back Office Assistant at JOBDHA Curated?
The internship stipend ranges from ₹8,000 to ₹15,000 per month, while full-time roles offer ₹18,000 to ₹25,000 per month based on performance and experience.

Q: How competitive is it to get hired at JOBDHA Curated?
It is moderately competitive, with a focus on practical skills and curiosity over formal credentials. Candidates with strong Excel skills and clear communication often stand out.

Q: What skills are most important for this role?
The most critical skills are Excel proficiency, attention to detail, professional communication, and the ability to manage multiple tasks accurately under pressure.